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Event documentation for food vendors focuses on safety, liability, and tax compliance. A COI shows the vendor has liability coverage, protecting both the organizer and attendees. A W9 collects the vendor’s tax information for recordkeeping and potential 1099 reporting. A Health Permit confirms the vendor meets local health and sanitation standards for food handling and service. A business license isn’t typically listed as a required document for participation in the event’s vendor program; while it’s important in many contexts, the event usually prioritizes proof of insurance, proper tax information, and health compliance.